If you need to decide collectively about something or you want to vote or prioritize some ideas remotely.
A list of ideas prioritized or a decision taken, ...
-Check if everybody has access to the virtual platform and ask them to test the creation of 1 post-it
- Clarify all the ideas / potential decisions / ...
- Answer to the questions from the attendance
- Reformulate the ideas / decisions / ...
- For a simple decision / prioritisation: ask the participants to create 1 to 3 post-its depending on the volume of ideas / decisions / ..., put their name on each post-it and put the post-it near the topic they would like to vote for.
- For a complex decision / prioritisation:
1- Ask the participants to create x post-its rated from 1 to x with their name and put them in front of their x preferred ideas.
2- "x" being your preferred idea and "1" the less preferred one
3- For each idea, add all numbers on the post-its and have a look on the ideas with the biggest number.
4- Ask the group if somebody has an objection to this idea being selected or to the prioritisation (objection = I can not live with this decision).
If nobody has an objection: you have your idea or your priorisation
If somebody has an objection: ask the person for their reasons, let the group ask their questions. Then delete all the post-its and do again the exercice until there is no objection.
Be aware of 4 major biases of "dotmocracy" or dot-voting:
1) Participants are expected to review, consider and compare all options before sticking their dots. As a result, too many options can be overwhelming (overchoice aka choice overload) and thus facilitators are encouraged to amalgamate and generalize unique ideas into broader and less specific concepts.
2) Similar or related options are penalized, as these can cause vote-splitting -> cluster similar ideas ahead
3) Number of dots you give, possibility to put several dots on one choice are up to facilitator opinion. There is no math-based truth behind so always consider "the winner" with care
4) Often people will simply add their dots where everyone else has dotted, without considering their own opinion on all the options, thus an example of the Bandwagon effect. Knowing this enables to avoid overprioritizing an alternative when just having one or two dots more than the second or third choice
Created by Nelly MARTINEZ