IAF Methods

Time Share

by for . Last edit was about 2 years ago
15 - 30 any

Setting the agenda as a group. Time Share is the first item on the agenda after introductions

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Additional info

Goal

Time Share is a way of the participants taking responsibility for running the meeting so that it is ontime.

Attachments

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Materials

  • none

Instructions

Before

Pre-Work Required: It is good to have some ideas of the items that will go onto the agenda.

Facilitator personality fit: The facilitator must keep time and makes sure that when time is up either the item is dealt with or more time is allocated from some other item.

During

Context

1. We will be using a method to determine the items on the agenda, who is going to take responsibility for them, how much time will be spent on each item.

2. If someone needs more time we will negotiate additional time from the other items on the agenda.


Steps

1. Before the meeting starts, put up the agenda items you know about.

2. Here is my list of agenda items. Are there others that should be added? Put up the additional items.

3. Are any of these items the same but using different wording? Cluster those that are the same.

4. Which item should go first, second, etc.? Arrange the items in the sequence in which they will be dealt with during the meeting.

5. Go through the items and ask for volunteers to take responsibility for each item. It may be that the facilitator may want to take responsibility for some of them. 'Who would like to take responsibility for items one?

6. Put up the total time of the meeting. You will need to have some discretionary time for the facilitator to negotiate with. You might need 30 min. for an daylong meeting.

7. Ask each person who is responsible for each agenda item to write down how much time they need to lead the group to work on their items. Now negotiate the amount time for each item until all of the time is fill and there is no overrun time.

8. Explain that if someone runs out of time you will stop the group and ask if the item is dealt with as it should be. If it is, we will go to the next item. If it is not dealt with, I will ask how much more time is needed. Then I will ask who is willing to give up some of their time to deal with this item. If no one is willing to give up time, the facilitator can give up some of their time. (Be careful because every time the facilitator has to renegotiate time they are using their own time.) If no one is willing to give up their time, ask if we really need to complete the work now being discussed.



Conclusion

1. Review the agenda items, who is responsible and the amount of time to deal with the item.

After

Follow-Up Required: When items run out of time new time has to be negotiated.

Usual or Expected Outcomes: an agenda with people committed to realize the intent of each item in a given amount of time

Potential pitfalls: Participants spend too much time on procedural issues.

How success is evaluated: All of the agenda is covered in the way that is satisfactory for the parrticipants.




Background

Source: Jon Jenkins

Derived from: I saw someone do this but I can't remember where or when or who.

History of Development: unknown

Recognizable components: The agenda, how much time is spent on each item on the agenda and who is responsible for the item.

References: The agenda, how much time is spent on each item on the agenda and who is responsible for the item.

Comments (1) ( 3.0  avg / 1 ratings)

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  • Needs a better rationale (I feel that this approach would make keeping to time less likely!). Needs more clarity - are participants facilitating some sessions and why? What is the role of the facilitator at such times?

    Delete
    over 3 years ago