Before

Setting: One or more laptops, beamer; and a digital camera can also be a help

Number of participants: 26-50

Time needed: 3 hours

Ideal conditions: A team who has a story to tell about which they are enthusiastic

Pre-Work Required: none

Facilitator personality fit: Some degree of enthusiasm to encourage the group to try it out

During

Title: Pecha Kucha or 20 X 20
Introduction: Too often a team given the assignment to "give the group a 5 minute summary on a topic may have had a rich and productive discussion in preparation, but then find it difficult to summarize the fullness of their concepts, opinions and concerns in the time allotted.
Pecha Kucha or 20 X 20 is a simple presentation format where you show 20 images, each for 20 seconds. The images forward automatically and you talk along to the images. It can be used by any group to report on for example, their discussion, what their department does, how their project is going so far, whatever.

Intent: To allow a group to report their thinking about an issue in a rapid but comprehensive and visually stimulating fashion. This presentation technique works well both at the start of a longer session to enable groups to introduce themselves, but also at the close of a program, to summarize what happened and what was achieved.

Procedures:
1. Divide the participants into teams, probably not larger than 10 people each.
2. Have blank paper, tape, markers, a digital camera and a laptop connected to the internet for each team.
3. Explain to the participants what the topic is on which they are reporting.
4. Describe the Pecha Kucha rules:
a. Your presentation may have no more and no less than 20 slides, with each showing for 20 seconds.
b. Each slide must have an image: photo, drawing, design,etc.
c. Organise the team and its script so that each participant has a role in the presentation.
5. Caution teams that the best way to do this work is to tape 20 sheets of blank paper on the wall, and work together to fill out this "story board". Then they can proceed to photograph, create or find the images to fill out their report.
6. Give teams at least one hour to do this work; longer if you can afford it.
7. Facilitators keep time and may assist teams with PowerPoint and photo technology. Ensure that presentations follow the 20 X 20 rules precisely.
8. Enjoy the presentations and celebrate!

After

Usual or Expected Outcomes: The team creating the presentation is pleased because they have been able to tell their story well. The rest of the group is pleased because they have understood well what the team was reporting. Both are delighted that it took place is a short time.

Potential pitfalls: The short reports require at least one hour to prepare.

How success is evaluated: To what degree is the presentation useful beyond the day of the workshop?

Examples of successes and failures: Subgroups of a large public organisation were able to explain their work to one another very well using this method.

Reporting Workshop Activities

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