Essential Meeting Facilitation Toolkit ​

A compact toolkit with proven facilitation techniques

Make an impact on your next group workshop training session design sprint project kick-off daily standup scrum meeting

We collected some of the best and most versatile facilitation methods that can help you design and facilitate achieve effective meetings.

12 easy-to-use and powerful group activities to make your meetings and workshops effective, engaging and structured.

Essential Meeting Facilitation Toolkit

Use these methods to:

  • clarify meeting purpose
  • generate and share ideas
  • involve all group members
  • support group decision making
  • collect feedback
  • inspire action
  • and more…

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The right activity for the right time

Every meeting has an opening and a closing, and the actual working time when you can explore and understand a situation, generate ideas, make decisions and set actions. Finding the right activity for each stage is essential for successful group facilitation.


In this toolkit you will find 12 high-quality meeting facilitation methods reviewed and adapted from the SessionLab library. They are categorized into four areas based on stages of a meeting, and each activity has a detailed description explaining how to run them, combined with specific facilitator tips drawn from practical experience of running these activities.

Meeting Facilitation Toolkit Contents

Categorisation of meeting facilitation techniques from the Essential Meeting Facilitation Toolkit

When should I use these activities?

These activities aim to solve the various issues that may come up in a wide range of meetings. They are used by facilitators, designers, corporate trainers and meeting practitioners. They help you to effectively open and close sessions, explore opportunities, generate ideas, make decisions, and inspire actions.


Whether you use one or all of these activities, you will get to build shared understanding and solve challenges collectively with your group.

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Subscribe to receive a monthly digest of curated workshop activities and get the Essential Meeting Facilitation Toolkit booklet as a bonus.

We respect your privacy. Your email address will never be shared.

You will find a brief description of each essential facilitation technique below with a link to its online version. You can download a printable version of all methods by leaving your email and we send you the full booklet right away.

1. IDOARRT

The IDOARRT technique supports you in leading an effective meeting or group process by setting out a clear purpose, structure and goals together with your participants at the very beginning of the meeting.

 

Check out the IDOARRT method here.

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2. What are you bringing to the meeting?

This facilitation technique helps you to check in at the beginning of a meeting to see how participants are feeling, how their energy level is and what might distract them.

 

Check out the What are you bringing to the meeting? method here.

3. Brainwriting

Brainwriting is a simple way to generate ideas, share them, and subsequently build on them within a group.

 

Check out the Brainwriting method here.

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4. One, Two, Four

This is a structured discussion activity for exploring a topic by answering questions in three different set-ups: individually, in pairs and in teams.

 

Check out the One, Two, Four method here.

5. SWOT Analysis

This exercise is broad enough to work well as an opening or closing exercise. It’s useful for framing discussions at “problem-solving” meetings, or as a way to brainstorm aspirational steps toward a vision.

 

Check out the SWOT Analysis method here.

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6. Six Thinking Hats

Six Thinking Hats is a powerful technique for looking at decision-making from different points of view. By introducing a structured parallel thinking process, it helps people to be more focused and mindfully involved in a discussion.

 

Check out the Six Thinking Hats method here.

7. Dot-voting

This prioritization and decision-making method helps a group quickly see which options are most popular or relevant.

 

Check out the Dot-voting method here.

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8. Start, Stop, Continue

The object of Start, Stop, Continue is to examine aspects of a situation or develop next steps by polling participants on what to start, what to stop and what to continue doing. Additionally, it can be a great framework for feedback.

 

Check out the Start, Stop, Continue method here.

9. One Breath Feedback

This is a feedback round in just one breath that excels in maintaining attention. Each participant is given the opportunity to speak during just one breath.

 

Check out the One Breath Feedback method here.

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10. Letter to Myself

This reflective individual activity supports participants in applying their insights and things they have learned from a session by writing a letter at the end of that session to send to their future selves.

 

Check out the Letter to Myself method here.

11. Finger Rules

This effective facilitation technique can be used at any meeting to make discussions more structured and efficient. By using simple hand gestures, participants can express different opinions and desires.

 

Check out the Finger Rules method here.

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12. Parking Lot

This facilitation tool helps ensure that important questions do not get lost and that the group can stay focused on the most relevant topics during a meeting.

 

Check out the Parking Lot method here.

Subscribe to receive a monthly digest of curated workshop activities and get the Essential Meeting Facilitation Toolkit booklet as a bonus.

We respect your privacy. Your email address will never be shared.