Heike RoettgersPersonal

Iterative and incremental Team Agreements

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15 - 153 - 15 Low

This process is intended to involve the team in shaping its own work environment and promote a culture of continuous improvement.



Create a Team Agreement to define and encourage desired behaviours within the team.



    1. Introduction to the Team Agreement:
      Briefly explain that the Team Agreement is meant to set forth the behaviors desired in the team, including those behaviors that are already being well implemented or that the team wishes to see more of.

    2. Sharing Examples:
      If available, present examples of Team Agreement Boards from other teams to provide inspiration.

    3. Preparation of Participants:
      Distribute sticky notes and pens.
      Each person should think individually for 1-2 minutes about behaviors they believe should be included in the Team Agreement.

    4. Setting the Session Goal:
      Clarify that the goal is not to complete a full Team Agreement today but to establish a preliminary foundation. Extended discussions should be avoided.

    5. Explanation of the Voting Mechanism:
      Announce that each suggestion will only require a quick response using a thumbs up (agree), thumbs down (disagree), or thumbs sideways (questions or counterproposal).

    6. Collecting Proposals:
      Ask who has a suggestion.
      The individual reads their suggestion aloud, and others give their thumb response.

    7. Handling Feedback:
      For sideways thumbs or thumbs down, inquire to provide space for concerns or counterproposals.
      If a discussion takes too long, park the point and invite those involved to develop a joint proposal by the next session.

    8. Integration into Regular Meetings:
      Use the Team Agreement in regular meetings like check-ins to prompt reflections, e.g., which points of the agreement should be emphasized or have been well implemented.

    9. Deeper Reflection in Workshops:
      Reserve time slots in team workshops like retrospectives to deeply reflect on and potentially supplement the Team Agreement.

      Remember that the Team Agreement is a living document and should evolve with the team. Regular reviews and adjustments are important to ensure that it always meets the team's current needs.


    Thank you @Thu-Hang for introducing me to this method!

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