Hybrid checkpoint

Punctuate any hybrid event with moments in which participants joining remotely and in-person briefly get together to discuss their experiences at the gathering.

Tech tasks

Send all the people participating in person a link to join the online call.

Tech host create as many breakout rooms as the number of attendees in the smallest cohort, pairing each with one or, if necessary, two, participants from the other group.

Duration: 10m - 15m
Participants: Any
Difficulty:  Low
Deborah Rim Moisoby 

Goal

Supporting cohesion and alignment in hybrid events

Materials

    Instructions

    Setup - Explain to all participants they are going to be paired up for a "hybrid checkpoint" for about 10 minutes, with the aim of sharing experiences with one another.
    • Send all the people participating in person a link to join the online call.
    • Tech host create as many breakout rooms as the number of attendees in the smallest cohort, pairing each with one or, if necessary, two, participants from the other group.
    Invitation -  Invite people to share around a generic question such as "what is your experience of this event so far?" or "what are your insights/learnings so far?"

    Debrief - Collect insights on a shared whiteboard.

    Repeat - every few hours when you have different sessions for in-person and remote participants running in parallel. 

    Using this method in a session

    See how we used hybrid checkpoints to punctuate a community gathering in this template. 


    Attachments

    • phone.jpg

    Author

    Deborah Rim Moiso
    Deborah Rim Moiso
    Facilitating learning

    Deborah Rim Moiso is an Endorsed Facilitator with the IAF – International Association of Facilitators and the current co-chair of the Italian IAF Chapter. She is also a content writer for SessionLab and a published author of a manual and deck of cards on facilitation available in Italian (Facilitiamoci! Prendersi cura di gruppi e comunità).

    sessionlab.com/
    linkedin.com/in/deborah-rim-moiso-5a21b1167
    More about author

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    3 Comments

  • I’m not sure how this works logistically between in-person and virtual participants. Are they using only the chat?
    about 3 years ago
  • HI Anne! I guess if you are in a very noisy/small environment that is a possibility, but when I've used this method people in-person were connected with their mobile phones or laptops from different parts of a large space + outdoors so everyone could talk. The groups were in breakout rooms in the online space and were using both video and audio to communicate, not just the chat. Indeed having space for small conversations that do not overlap is one of the main technical challenges with hybrids! Hope that answers your question!
    about 3 years ago
  • Oh wow thanks so much for your reply! That really helps me to envision how it could work. This is such a brilliant template. Thanks again, Anne
    about 3 years ago
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