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Team library

The library allows you to create a private knowledge base for your team. You can add your favourite facilitation resources to the library, and your team members have a centralised place where they browse for facilitation methods and add the ones they need directly to their session plans. Your team members can add comments to library blocks, so you can discuss and evaluate the various methods in your library and have a living knowledge base.

Team vs. Private vs. Public library

By default, every SessionLab user has access to a Public library of facilitation methods in SessionLab. Contribution to this library is voluntarily possible for any SessionLab user if you want to add knowledge to the public domain.

Every user has a private library, where she can add his favourite personal resources, while Team users also have access to a private library which is shared with their whole team.

How to add resources to your Private or Team library?

When you add a new resource to the library, you can decide which library you want to add it to. There are two ways to add a resource to the library:

  • From a session plan: Click on the dropdown icon in the upper right corner of the block that you want to add to your team library. Select the Add to library options.

In the pop-up window, click on ‘Personal’ and then you are able to select from the list of libraries you have access to, including your team library or libraries. When you select your team, click on Add, and then the block will appear in your team library.

  • Directly in the library: Click on ‘Add new resource’, and on the library card select the ‘Create in (your team name)’ option.

Moving library blocks from Personal to Team library

If you already have some library blocks created in your Personal library and you want to make them accessible to your colleagues, you can easily move those blocks to your Team library.

If you navigate open the ‘Methods I created‘ view in the library, open any of the library blocks by clicking on them, and then selecting the ‘Edit’ option.  Then you can choose the ‘Add to team’ option and select your Team library.

Move block from Personal to Team

 

The library method approval process

It is possible to enable an approval workflow for team libraries, so new library blocks would need to be approved before becoming visible for all team members. 

This feature is available for Organisational team libraries and for Enterprise subscriptions, and it is not turned on by default. If you prefer to enable the approval workflow described below in your library, please contact our support.

This short video will give you an overview of the approval process:

 

 

If you have the approval workflow enabled in your organisation’s team library, then every new library resource you create (or add from a session to the library) will initially be in Draft state. Library blocks in Drafts state are only visible for the creator of the block, and not for anyone else on the team.

If you open a method that is in Draft state, then you’ll notice a ‘Submit for Approval’ button, this will allow you to send the block for approval. 

Once the method has been submitted for approval, it will remain in a Pending state until it is approved or rejected by one of the admins of your team.

The Pending methods can be listed using the state filters after clicking on the ‘Filter’ button in the library.

Your team admin(s) can then decide whether to approve the method (then it will appear for all team members in your team library) or reject the method in which case you will be able to edit the method and re-submit it for approval again.

Currently, there are no notifications set up when a method is pushed into different states of the approval workflow, so the best way is to manage approvals is to have someone from your team taking the role of curating your library and then periodically checking of there are any new methods in Pending state, awaiting approval.

This workflow will be the same, regardless of whether you create a library resource directly from the library page, or whether you add the resource from a session plan.

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