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Homepage, workspaces, views and folders

On the homepage of your SessionLab account – i.e. on your dashboard – you can have a set of options how to organise the content you and your colleagues created in SessionLab.

Workspaces and Views

Every SessionLab user has access to a Personal workspace by default. Imagine the workspace as a root folder that contains all the sessions and library resources and templates you create in the application.

When you are invited to a Team as a team member, then you also get access to the workspace of that Team, which allows you to see all the sessions, library resources and templates of that Team.

Workspaces and views in SessionLab
Workspaces and views in SessionLab

Your can see the content you have access to in the following views:

  • Recent view ( shows session from your whole SessionLab account, both from your Personal and Team workspaces (if you have one).
    • This view only displays your 24 most recently modified sessions.
    • The folders you may created in your Personal and Team workspaces are not displayed here, and you also cannot create folders while being in the Recent view. It is just a shortcut to access your most recent sessions.
    • The Recent view shows only those sessions where you are invited as a collaborator. (While in your Team workspace view, you can see all sessions under your Team account, even if you are not invited to the session as a collaborator)
  • Personal view ( Every SessionLab user has a Personal workspace by default.
    • If you are not member of a Team account, then all your sessions are created here.
    • You may create folders within your Personal workspace to organise your sessions.
    • Sessions you create in your Team workspace are only accessible to you and to the collaborators you invite to your sessions. (So if you are member of a Team, so still may create private sessions under your Personal workspace)
  • Team view(s): If you are invited to a Team account, you get access to the workspace of that Team.
    • If you are a member of a Team, the default workspace where your sessions get created is your Team workspace.
    • All sessions under the Team’s workspace is visible to all a Team members

Attributes of different homepage views

If you are in the Recent view when creating a session, then it will be created on your Personal workspace if you are not a member of any team, but if you are a member of a team, then the session is getting created under the Team’s workspace.

In terms of access rights, all content on your Personal workspace is visible only to you by default (until you don’t share specific sessions with other users), and all content on your Team workspace is visible with viewer rights to all members of the team.

Dashboard layouts

Next to the default grid layout to display the sessions on your dashboard, you can choose to switch to a list layout to display your sessions and its main details in a list view.

List-grid view selector
Switching between grid and list view on your dashboard

In the list layout your sessions are shown in a table,  so it becomes easier to have an overview of your sessions at one glance.

List view
List view of the dashboard


Folders are allowing you to group sessions together and structure your workspace. Viewing and creating folders is available in the Personal and Team workspace views.

Create folders in SessionLab
Create folders in your Personal or Team workspaces

You can create a Folder by navigating to your Personal or Team workspace, and clicking on the New Folder button in the upper right corner:

New folder button
The New Folder button is available on Personal and Team views

How to rename sessions

There are various ways to rename folders and sessions. If you want to do it on the Dashboard, then click on the Edit Info button of the folder or session (in grid view). The Edit info button will only be available for the folders and sessions where you are the owner or you have editor rights.

Edit session info on dashboard
Edit session name, description, date, client and tags

The same renaming option is also available in list view, with the exception that you cannot edit the session description since it is not displayed in list view. Nonetheless, you can adjust the name, date, client and tags of the sessions, and the name of folders.

Edit session info in list view

How to duplicate a session

Have you ever wanted to create a copy of any of your previous sessions, so you can use it for a new session design without compromising the original version? You can do it easily on the dashboard.


How to delete a session

If you would like to delete a session, you may do it from any of your dashboards by clicking on the three dots icon on the session’s card on your workspace, and choosing ‘Delete….’ 

If you delete a session on your account, then it will be deleted for all collaborators as well.

Deleting a session is only available for the owner of the session. If the session is under a team workspace, then also for the team’s admins.

Recovering deleted sessions

When you delete a session from any workspace, the session will be sent to the Trash, where it will remain for 30 days before it’s deleted permanently. You can access Trash from the left sidebar of your workspace, and it will only appear when there are items inside it. 

To recover any sessions, click on the three dots icon on the session’s card in Trash, and choose ‘Restore to….’ and the location you would like to restore your session to. You are able to restore a session to any workspace you are member of, regardless of where the session was originally created.

As deleting a session is only available for the session owner, the same rule applies for restoring sessions; they can only be restored by the original session owner.

Workspaces and folders – Where do my sessions get created?

As a Basic or Pro user of SessionLab, you have access to one workspace: your Personal workspace. As a consequence of this, all the sessions you create will automatically be created in your Personal workspace.

If you create a session while being in the Recent view, the session will automatically be placed in the root of your Personal workspace. If you create a session while being in a folder in your Personal workspace, then the session will be created in the folder.

Don’t worry, you can easily move your session within your folder structure, see below in the section about moving sessions.

If you are member of a Team account in SessionLab, then you also get access to the Team’s workspace, beyond your own Personal workspace. In this case, if you are in the Recent view, the default workspace where your sessions get created is your Team’s workspace.

If you are not in the Recent view, but either in your Team’s or your Personal workspace, or any of their subfolders, then the session you create will get created at the workspace and folder where you were located when pressing the New Folder button.

How to see which workspace does a session of mine belong to?

If you are within the view of your Personal or Team workspace, then naturally you only see the sessions belonging to that workspace. However, you might ask, how do I know which workspace does my session belong to, if I am in the Recent view or if I have already opened the session?

You can find the answer in the collaborators’ list. If you see a Team logo listed among the collaborators, it means that the session belongs to that team’s workspace. If you do not see a Team logo among the collaborators, it means that the session can be found at your Personal workspace


You also can find the same information if you open the session, and navigate to the Collaborator tab on the right side menu:

Sessions under your Team workspace are visible to all members of your Team account.

You can see on the screenshot above that this session belongs to the workspace of “My Team”, and therefore all members of the team account has the right to view this session.

How to move sessions and folders?

You can move sessions between from one folder to another (or from one workspace to another) by clicking on the More options icon on the session card, clicking on Move and selecting the destination folder.

Moving sessions is restricted to those session where you are the owner of the session. So, for instance, you may move and sessions from your Personal workspace to a folder in your Team workspace, but you cannot move a session from one folder to another within your team workspace if you are not the owner of that sessions. (Except, if you are a team admin.)

Similarly, you can also move folders between workspaces or into another folder within the workspace, as long as you own the sessions within that folder.

Move session in grid view
Move sessions between workspaces and folders

Activity indicator

Always stay up-to-date with what happened in your sessions: an activity indicator marks your session if it has been edited by your colleagues while you were away. See the orange dot on the screenshots below:

You see the Activity Indicator if you session has been edited by anyone else since you last opened it.
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