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Breakout sessions

Do you have a session in which you want to split up the agenda to multiple tracks running in parallel?

Do you want to split up your audience to several groups and have a customised agenda for each group?

The solution is: Breakout sessions

How to create parallel tracks in my session plan?

Breakout sessions (a.k.a. Parallel tracks) can be created with the Breakout session button: Move your mouse over any block in your session plan, and you will see the Block / Group / Breakout session creation buttons appearing under and above your block.

Create breakout block
Create a breakout session

When you click on the Breakout session button, a new Breakout session will be created in your session plan.

Empty breakout block

The Breakout session is created with two parallel tracks by default, but you can easily add (and remove tracks). The tracks inside the Breakout session behave the same way as the rest of the session planner tool: You can create blocks and groups inside each track, and move blocks into your tracks.

Drag a search result into a breakout block
Dragging a search result into a breakout session

The overview bar on the left side will always represent the track that you currently have active, that is the track being viewed on your screen.

If you have empty gray space in the left side overview bar in your breakout session, it means that one of your tracks within the breakout session takes longer time than the one you currently have open.

How to rename tracks in my breakout session?

You can rename the tracks of your breakout session by clicking on the title of the track:

Rename a track
Rename a track in your breakout session

How to move blocks between the tracks?

If you click on the Overview button next to list of your tracks in a breakout session, then you will get a zoomed out view where you see all tracks next to each other. Here you can move blocks between the tracks.

Move blocks in breakout
Move blocks between tracks in a breakout session

If you have more tracks than what fits on your screen, you will have a horizontal scrollbar at the bottom of your breakout session to help navigating among the columns representing your tracks. If you want to create more space for your overview, you may also hide the right sidebar, by clicking in the uppermost button in the right side menu.

Hide right side menu
Hide the right side menu to create extra space for Breakout Overview

Timing of your breakout session

Each track of your breakout session has its length marked next to the name of the track. The length of your breakout session – counted in the overall length of your whole session – will always equal the longest track you have in the breakout session.

When you are finished designing your session, you may take a final look at on your breakout tracks to double check that they have equal length so you don’t have unused time in any of your tracks.

How to delete a track?

If you want to delete one of the tracks in your breakout session, you first need to click on that track, and then select the Delete track option from the dropdown menu in the upper right corner of the breakout session.

Delete a breakout track
Delete a breakout track

Please make sure to select the ‘Delete track’ option. If you select the simple ‘Delete’ option, it will delete the whole breakout session with all of its tracks.

Deleting a track – just like deleting any block or a complete breakout session – deletes it permanently, there is no option to Undo this action.

Breakout sessions in Multi Plan View

Your breakout sessions will also be visible and editable in the Multi Plan View (if you click on the Overview button in your sessions’s header)

Access Multi Plan View with Overview button
Access the Multi Plan View with the Overview button

Here you will have a zoomed out view of your breakout session, and you can navigate with arrows between the different tracks.

Breakout in Multi Plan View
Breakout session in Multi Plan View

Breakout sessions in printout

Your breakout sessions will appear also on the printout. The tracks will be listed under each other, and a visual mark will indicate the scope of the whole breakout session.

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