Improving use of presentations and reports in meetings/workshops
To ensure sharing of information and knowledge that has been generated by a smaller group is presented/reported in a meaningful way in meetings/workshops
Pre-Work Required: Some care should go into preparing the report or presentation and how to use the information given in same.
Suggest structure and time limit to presenter in advance, encourage use of simple visual aids, maybe hand drawn flipcharts, encourage presenter to think through the logic of the report/presentation, etc.
Break up presentations with periods of engagement activities
Set aside time for questions and answers, facilitate a Q&A session
Tell participants what you expect them to do with the information afterwards
Distribute handouts after presentation, don't mix speaking with distributing papers
Follow-Up Required: Some way of processing the information should follow the report. What kind of processing depends on how the infomration will be used.
Derived from: Found in Jo Nelson's "Meeting Tools"'
Source: Sam Kaner, Facilitator's Guide to Participatory Decision Making, Third Edition, Page 130