Most prioritization and polling processes require participants to either be in the same room (e.g. dot voting) or on the same whiteboard if online. Here is your cheat sheet on how to adapt those to hybrid environments! Tech tasks
Collect all available options on a virtual whiteboard
Number the options
Create a poll on a tool that is easy to use from phones (e.g. Mentimeter) and share the link
Punctuate any hybrid event with moments in which participants joining remotely and in-person briefly get together to discuss their experiences at the gathering.
Tech tasks
Send all the people participating in person a link to join the online call.
Tech host create as many breakout rooms as the number of attendees in the smallest cohort, pairing each with one or, if necessary, two, participants from the other group.
Quick icebreaker to find commonalities among a group. Many facilitators from different organizations have contributed to this exercise as written.
Continuously improve your organization's meetings with this simple round of closing feedback: what did you enjoy most? What could have been better? Any other ideas on our meetings?
The intention of the diversity welcome is inclusion. It can be long or short. The common element is to inclusively name a range of possibilities with a genuine “Welcome!”
A method to capture notes and reflections in hybrid events
Most small-group activities will work in a hybrid setting: here are some tips on how to adapt them.
In large gatherings that will be stable for a few days or more, you can combine the benefits of having a high number of attendees (e.g. more minds at work!) with the supportive feel of a small group by creating "home groups" or "buddy groups".
Organize the day's meeting by co-creating and assigning roles among participants.
If you want everyone in the group to have a say, but are in a hybrid setting, with people joining both online and in-person, how can you set up a talking round? Here are some ideas!
Form hybrid groups combining in-person and remote participants and leverage the different possibilities of the different settings in a fun scavenger hunt.
Inviting a paired walk is surprisingly effective in its simplicity. Going for a walk together increases trust and can help prepare the terrain for conflict resolution, while acting as an energizer at the same time. Make it hybrid-friendly by pairing a person in the room to one joining online!
